Executive Assistant
Posting Date : 26 Apr 2022 | Close Date :25 Jul 2022


·         Administrative Support

          Deliver high quality executive support to the Managing Directors that he/she has been assigned to work for.

          Maintain open dialogue with executives to understand expectations.

          Act as a liaison with Managing Director's clients by answering incoming client calls independently; develop relationship with Managing Directors’ clients and their Executive Support.

          Coordinate work with third-party suppliers – both internal and external – to address support needs and issues on behalf of the Managing Director.

          Adhere to Workplace standards and processes (e.g. dress code, telephone answering, documentation standards, and space reservations).

          Support proposals’ submission and presentations with direction from Managing Director and/or support from other individuals or service departments, as necessary.

          Prepare a range of non-routine correspondence according to company guidelines for signature by Managing Director, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling).

          Assist with miscellaneous complex administrative tasks (i.e. locate and complete standard Accenture forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, manage time and expense reports).

          Identify space needs and submit space reservation requests and cancellations on behalf of Managing Director.

          Performs other duties as directed by Supervisor / Team Lead.

·         Meeting/Conferences

          Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable

          Handle routine and non-routine logistics (e.g. contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Managing Directors).

          Follow up on action items (meeting invite, video conferencing, etc) and report status to Managing Directors/meeting attendees.

          Arrange conference calls and video conference.

·         Travel Arrangements

          Anticipate travel needs of Managing Directors and independently coordinate complex travel arrangements/accommodation and transportation, typically involving multiple changes and destinations based on understanding of Managing Director’s availability and obligations.

          Support with travel documentation and procedures (itineraries, visa/passport procedures). Ensure credit is obtained for unused tickets.

          Work with the Accenture Travel Centre to ensure travel arrangements are within Accenture policy.

          Update Managing Director's travel profile on Online Booking Tool when necessary

 

 


Sub Specialization : Administration;Secretary / Personal Assistant
Type of Employment : Contract
Minimum Experience : 2 Years
Work Location : Bangkok